Russian Center
of San Francisco
Rental Rates
Grand Ballroom & Theater Auditorium
This rental includes access to the Grand Ballroom and Auditorium, its balcony and stage, the Gold Room, Bar Room and Kitchen Prep Room. Rental rates are for a minimum 8-hour access period that include set-up, the event time and load-out. Rent does not include use of personnel, equipment, security or insurance. See Fees and Expenses and Rental Rates for more information.
Standard Rates
8-hour package (minimum):
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Standard: $2,500
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Nonprofit: $1,500
12-hour package:
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Standard: $3,000
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Nonprofit: $2,000
Additional Rental Fees
Additional hour or portion of an hour before midnight:
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Standard: $200
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Nonprofit: $150
Additional hour or portion of an hour after midnight:
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Standard: $300
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Nonprofit: $200
* Members receive a 15% discount.
Gold Room
This rental includes access to the Gold Room, and for an extra fee, the adjacent Bar and Kitchen Prep Rooms. Rental rates are for a minimum 3-hour access period that include set-up, the event time and load-out. Rent does not include use of personnel, equipment, security or insurance. See Fees and Expenses for more information.
Standard Rates
3-hour package without Bar or Kitchen (minimum):
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Standard: $300
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Nonprofit: $200
3-hour package including Bar:
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Standard: $400
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Nonprofit: $300
3-hour package including Bar & Kitchen:
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Standard: $500
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Nonprofit: $350
Additional Rental Fees
Additional hour or portion of an hour before midnight:
Standard: $100
Nonprofit: $75
Additional hour or portion of an hour after midnight: Standard: $150
Nonprofit: $100
* Members receive a 15% discount.
Gymnasium
This rental includes access to the Gym with marked indoor courts for basketball, volleyball, and other court-based sports, and bathrooms with lockers and showers. Rental rates are for a minimum 3-hour access period. No food or drink is allowed in the Gym.
Dance Studio
This rental includes access to the Studio with wall-mounted barres, floor-to-ceiling mirrors, sound system and wall-mounted television screen. Rentals are for a minimum 3-hour access period. No food or drinks are allowed in the Studio. Discounted rates are available for regular rentals.
Fees & Expenses
Personnel
All events require the presence of a Russian Center Manager. For events in which alcohol is served, security staff is required during the event hours, and can be contracted through the Russian Center. To create a personnel estimate, we will need your complete timeline and expected attendance.
Insurance
A Certificate of Insurance, naming the Russian Center of San Francisco as additional insured, is required for all events and performances. The $1,000,000/$2,000,000 General Liability private event policy must include: damage to rented premises, personal injury, general aggregate, and if alcohol is served, a host Liquor Liability. For events for which there is a charge, admission fee or fundraising, the renters must obtain the necessary license from the State Board of Alcoholic Beverage Control (“ABC”.)
Equipment
Equipment rental is a flat fee for use of chairs and tables. Sound and stage equipment are not included in the flat rate fee. A separate itemized charge will be applied. See Rental Equipment for an inventory.
Expense Deposit
The expense deposit is a deposit paid to cover all estimated personnel and equipment costs, as well as any other costs that fall outside of the rent. It will be used to cover all expenses and any unused portion will be refunded at the time of settlement.
Catering & Bar Service
You are welcome to use any licensed caterer of your choice, provided they are properly licensed and insured, adhere to our Rules & Regulations, and conduct a site visit prior to the event. Ask for more information if you intend to sell alcohol or provide alcohol as part of event attendance ticket price.
Rental Equipment
Flat Fee Rental Equipment
Grand Ballroom
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Standard Flat Fee: $500
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Nonprofit Flat Fee: $300
Gold Room
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Standard Flat Fee: $75
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Nonprofit Flat Fee: $50
Rental Flat Fee includes use and set-up/take-down of the following:
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500 stackable chairs with red padded backs and seats
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14 6’ rectangular tables
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14 8’ rectangular tables
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20 60” round tables
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6 30” cocktail tables
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9 36”cocktail tables
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Coat room
Booking Information
Please note: A minimum of 6 weeks is required to plan, contract, staff and execute your event at the Russian Center. Shorter booking timeframes may not be possible.
1. Initial Inquiry
Contact our booking manager, Alexandra Sabelnik-Whooley, at RussianCenterSF.management@gmail.com or by phone at (415) 921-7631 to check venue availability for your desired date(s).
2. Application
Submit the on-line application.
3. Rental Contract and Deposit
The Russian Center will issue a rental contract. Sign and return the contract together with the rental deposit (one half of the base rent) to secure the date.
4. Event and Site Visit
Thirty days prior to your event, submit a desired floor plan layout and event timeline. Confirm desired services, food and beverage requirements and any additional needs.
Schedule an appointment for a site visit with your caterer.
5. Pay Remainder of Fees
No less than four weeks prior to your event, pay remainder of rental fee and the security deposit, and furnish proof of insurance. See Fees and Expenses for more information.
6. Settlement
Following your event, you will receive a mailed check for the security deposit, less any deductions or forfeitures, within 20 days after the rental event.
Rules & Regulations
Access
Hours specified in the Rental Agreement are the only hours Renters and their staff, vendors, performers, volunteers and guests may access The Russian Center or its support spaces. Russian Center staff must be present at all times. Events must end at 12:00 am, unless prior approval is granted by the Russian Center.
Set-up & Breakdown
Renter is responsible for all set-up and break down of all non-Russian Center equipment and items. The rented venue must be left clean and clear of any non-Russian Center equipment and items; otherwise, an additional cleaning fee will apply. No overnight storage is available.
Food & Beverage
Only licensed and insured caterers may provide food and beverage service in the Russian Center. Caterers must have a manager on site at all times.
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Consumption of food and beverage is permitted only in the Ballroom, the Gold Room and the Bar.
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Sale of food or beverages is permitted only with prior Russian Center approval and requires appropriate licenses.
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Only ice and liquids may be disposed of in sinks (no coffee grounds or foodstuffs.) Do not dispose of ice in restroom sinks or toilets.
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Should leaking or spills occur, clean them immediately.
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Renters and their caterers are responsible for removal of all food, beverages, ice and garbage from the Russian Center following the event. Failure to comply will incur additional fees.
Capacity
There is no admission of persons in excess of the capacity approved at time of booking.
Smoking
Smoking is prohibited by law inside all spaces inside the Russian Center.
Care & Protection
Special care should be taken to preserve and protect floors, walls, elevators and equipment. Use carts and dollies with rubber wheels to prevent scratching floors. Avoid dragging or rolling metal items, and items with metal edges, bases or glides. There is no use of tape, staples, tacks or nails to affix materials.
Noise Levels
Doors must remain closed whenever music or entertainment is occurring in the Auditorium. Entertainment must stop by 12:00 am.
Items Not Permitted
Bottled gas in any form, “fog” or “smoke” producing equipment, flame candles, birdseed or rice for throwing, glitter or loose flower petals.
Kitchen Prep Room
Use of a modern catering kitchen is included in the rental. The kitchen must be left clean and clear of equipment or additional fees will apply. Provision of cleaning supplies is the responsibility of the caterer or renter. Renters and their caterers are responsible for removal of all garbage from the Kitchen Prep Room.
Security Guards
Security guards are required for any event in which alcohol is served. Security guards can be supplied by the Russian Center. If private security is hired, the security firm must be insured and bonded.
Restoration
When load out is complete, Renter or their designated representative will accompany the Russian Center Manager on an inspection of all areas used for the event. Portions of the Security Deposit may be withheld if:
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Renter does not break-down and clean-up all non-Russian Center equipment.
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Caterer or renter does not remove all recyclables, bottles and garbage.
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Event access hours exceed those specified in the Rental Agreement.
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There has been damage to the facility or its equipment.
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Additional funds are required for rent, personnel fees or equipment rentals.